Privacy Policy and Sharing of Personal Information within RAKSUL GROUP

This page describes the Privacy Policy of RAKSUL INC. and matters concerning shared usage of personal information at RAKSUL INC. and its group companies.

Effective: December 16, 2014
Last Updated:August 1,2023

RAKSUL INC.
Yo Nagami
Representative Director, President and CEO

RAKSUL INC. (“RAKSUL”) operates businesses in printing, advertising, and logistics under the concept of “Better Systems, Better World”.

At RAKSUL, we appropriately obtain, use, protect and accurately handle the personal information of our individual and corporate stakeholders including users, suppliers, partners, contractors, distributors, employees, and directors. We comply with laws, national guidelines, standards, and internal rules regarding the handling of personal information. Furthermore, we will continuously review and improve our internal rules for the handling of personal information and the organizational structure for implementing these rules.

1. Management of Personal Information
At RAKSUL, in order to comply with laws, national guidelines, and other standards concerning the protection of personal information handled in all of our businesses, we have established a personal information protection management system in accordance with the Japanese Industrial Standard “Personal Information Protection Management Systems – Requirements” (JIS Q 15001) and operate it appropriately.

2. Collection and Usage of Personal Information
At RAKSUL, when acquiring personal information, we consider the nature and scale of each business and clarify in advance the purpose of use and whether we will be providing the information to a third party. We will obtain consent from all stakeholders, use the information appropriately within the scope of the purpose, and take measures to ensure that the information is not used for purposes other than the intended use.

3. Provision of Personal Information to Third Parties and Outsourcing of Personal Information Handling
At RAKSUL, we will not provide personal information to third parties except with the consent of our stakeholders or when required by law. When outsourcing all or part of the handling of personal information, we will select a contractor which meets adequate protection standards and take appropriate measures through contracts and other means.

4. Management of Personal Information
RAKSUL will take reasonable security and corrective measures to prevent leakage, loss, or damage of personal information.

5. Handling of Complaints and Inquiries regarding Personal Information
RAKSUL will take appropriate measures in response to complaints and consultations from all our stakeholders regarding the handling of personal information and our company’s personal information protection management system.

6. Continuous Improvement of our Personal Information Protection Management System
At RAKSUL, in addition to complying with laws, guidelines, and other standards concerning the handling of personal information, we will continuously review and improve our Personal Information Protection Management System.

For Inquiries regarding Personal Information

For inquiries, please contact us here at Personal Information Protection Consultation Desk.
(Hours: 10am-5pm JST except Saturdays, Sundays, Public Holidays, and year-end/ New Year Holidays)

Sharing of Personal Information within RAKSUL GROUP

 Effective: November 16, 2020
 Last Updated:August 1,2023

RAKSUL will jointly use the personal information of our stakeholders with our group companies (companies listed under number 2 below and hereinafter referred to as “RAKSUL GROUP”).

  1. Person responsible for the management of personal information
    RAKSUL INC.
    Personal Information Protection Manager:Shinnosuke Nishida
  2. Companies with which the information is shared
    RAKSUL INC.
    NOVASELL INC.
    Peraichi Inc.
  3. Types of Personal Information we collect and Purpose of Use

(1) Personal information we collect and use for the purpose of service operation

Types of Personal Information Collected Purpose of Use
1. Personal information (name, contact, occupation etc.) of users of services operated by RAKSUL GROUP
2. Service usage information of users of services operated by RAKSUL GROUP (Cookie information obtained through web browsers and apps usage, browsing and usage history, search history etc.)
3. Personal information of participants at RAKSUL GROUP seminars and events (name, contact, company etc.)		 – For the purposes of providing and developing services operated by RAKSUL GROUP
– For aggregation and analysis of usage information of services operated by RAKSUL GROUP
– For analysis for the purposes of improvements and new business development for services operated by RAKSUL GROUP
– For marketing operations for services operated by RAKSUL GROUP
– For operations related to the above purpose of use
4. Types of information provided by users on RAKSUL GROUP services, which would contribute to service convenience for customers by being shared amongst RAKSUL group companies (delivery address for products, design data for printing materials, etc.) – For the purposes of providing and developing services operated by RAKSUL GROUP
– For aggregation and analysis of usage information of services operated by RAKSUL GROUP
– For analysis for the purposes of improvements and new business development for services operated by RAKSUL GROUP
– For operations related to the above purpose of use

 

(2) Personal information we collect and use for the purpose of group administration

Types of Data Collected Purpose of Use
1. Personal information of directors and employees (name, contact, date of birth, department, annual income, positions, etc.) – For business communication and operations related to equipment and facilities management
– For personnel management such as transfers, performance reviews, awards, disciplinary action, etc.
– For labor management purposes
– For operations related to education and training
– For safety and health management purposes
– For operations related to wages, bonuses, retirement benefits, corporate pensions, etc.
– For operations related to employee benefits, etc.
– For operations related to unemployment and social insurance
– For operations in accordance with the law, such as taxes and social security, etc.
– For operations related to the above purpose of use
2. Personal information of retired employees (name, contact, date of birth, department, employment status, annual income, positions, etc.) – For operations related to wages, bonuses, retirement benefits, corporate pensions, etc.
– For operations related to employee benefits, etc.
– For operations related to unemployment and social insurance
– For operations in accordance with the law, such as taxes and social security, etc.
– For operations related to shareholding association
3. Personal information of job applicants (name, contact, date of birth, annual income, etc.) – For operations related to recruitment and selection